Student Withdrawal Procedure

Formal academic exit guidelines and approval criteria for registered students.

⚠️ Valid Conditions for Academic Withdrawal

  • Medical Reasons / Prolonged Illness: Discontinuing programs due to documented medical grounds or justifiable health-related absences.
  • Disciplinary Suspension: Discontinuation arising from severe disciplinary policy breaches.
  • Unforeseen Natural / Man-made Emergency: Inability to continue due to extreme emergency circumstances.
  • Academic Performance: Inability to meet minimum academic grade standards.
  • Strict 15-Day Deadline: Approved applicants must complete all withdrawal and clearance steps within 15 days of application.

Withdrawal Approval Flow

1

Submit Application Form

Complete the official Withdrawal Application Form. (Note: A student unable to apply in person due to valid reasons may designate a legal representative).

2

Department & Academic Commission Review

The Department Head/CEP coordinator, in consultation with the Academic Commission, evaluates eligibility. Upon approval, the Department Head issues an official permission slip.

3

Process Formalities at Registrar

Bring the permission slip to the Registrar's office to initiate official withdrawal and process campus clearance forms.

📄 Download Withdrawal Form

Submit this form directly to your Department Head.

📥 Download Withdrawal Application Form (PDF)